RAN Expense
RAN Expense is a comprehensive expense management solution that brings business expenses, purchases, mileage reimbursements and per diems together in one easy-to-use service. AI reduces errors and speeds up expense processing. With both expense management and financial administration available from Rantalainen under one roof, everyday work becomes smoother, data is transferred securely, and services can be managed centrally through RAN Connect.
Smooth expense management and financial administration from the same trusted partner.
With no need for a separate service provider, your company’s data remains securely managed by a single partner.
Manage RAN Expense easily in RAN Connect as part of your overall financial administration solution.
Manual expense processing takes a surprising amount of time
Preparing a single expense report takes an average of 24 minutes, while correcting an incorrect report takes another 18 minutes. In addition, nearly one in five expense reports contains errors. RAN Expense automates routine tasks and helps reduce both processing time and the number of errors.
Complete expense processing in three steps
1. Take a photo of the receipt
Take a photo of the receipt with the mobile app or add the receipt to the service from your email or computer.
2. Let AI do the groundwork
RAN Expense identifies the information on the receipt, suggests an expense category and automatically creates the expense report. The user only needs to review the details.
3. Approve and transfer to financial administration
The expense follows your company’s approval workflow and, once approved, is automatically transferred to financial administration for processing.
Everything you need to manage your company’s expenses in one place
No more multiple tools and disconnected processes. RAN Expense provides your employees with a smooth, mobile-first solution and your finance team with an efficient management view that grows and adapts with your business.
Avoid errors caused by manual data entry. RAN Expense AI reads receipts and understands their content. Simply take a photo of the receipt and the system automatically captures and categorises the data and creates an accurate expense report in seconds.
You can continue using your preferred company or personal payment card. Card transactions are transferred to the system in real time, and digital receipts are automatically matched with the correct purchases as soon as the payment is made. If you receive a paper receipt, RAN Expense reminds you to take a photo of it.
Manage business purchases, expenses and travel expenses with a single solution. Whether it is a regular business expense, entertainment expense, mileage reimbursement or per diem, RAN Expense calculates the amounts automatically and ensures they are processed in accordance with local tax regulations.
Keep your accounting up to date without extra work. RAN Expense integrates seamlessly with most financial administration and payroll systems. Data is transferred automatically without time-consuming manual exports.
Tax legislation and local regulations change continuously, and your employees should not have to spend their time keeping track of every change. RAN Expense updates automatically in the background and ensures that every expense is processed in accordance with current requirements.
Whether your organisation has ten employees or several international subsidiaries, flexible RAN Expense can easily manage complex organisational structures and multi-level approval processes.
RAN Expense makes everyday work easier for both finance teams and employees
Hassle-free expense management for your employees
Receipts stay safe: Take a photo of the receipt, submit it and you are done. Receipts are stored securely, so you no longer need to worry about keeping them safe.
Easy to use: A modern and clear user interface makes the service simple and pleasant to use both in a browser and on mobile devices.
Fast reimbursements: Automated processing and accounting mean that employees are reimbursed quickly for expenses they have paid out of pocket.
Lower costs and smoother processes for your company
Reduce costs: Cut down on administrative work and chasing missing receipts, while reducing costs.
Save time: Free up employees’, managers’ and accountants’ time for work that genuinely supports the business.
Stay in control of your finances: Bring order to your company’s expenses. With all expense data in one place, you can rely on your accounting being accurate, compliant and fully under control.
Better visibility and control over company spending
RAN Expense brings all company expenses into a single view and gives finance leaders an up-to-date overview of how money is being spent. Company-specific expense policies, approval limits and multi-level approval workflows automatically guide the expense process.
Each expense has a complete audit trail, making it easy to review information from the initial expense report all the way through to final accounting. This makes it possible to identify exceptions earlier and improve financial controls without additional manual work.
Key features of RAN Expense
Receipt scanner
The AI-powered receipt scanner instantly processes, reviews and categorises expenses. This keeps financial data accurate and helps eliminate duplicate entries.
Integrations
RAN Expense integrates with most financial administration and payroll software. Seamless data transfer keeps your accounting up to date without manual file uploads. Ask our experts for more information about available software integrations.
Entertainment and event expenses
Manage expenses related to customer and employee events with ease. Add the key details of the event and its participants, and the system automatically takes care of categorisation and the breakdown required under tax regulations.
Always compliant
Automatic regulatory updates and fully customisable approval workflows keep the process up to date and compliant. Administrators can easily ensure data accuracy from the initial expense submission through to final accounting.
Payment cards (included in the Professional subscription)
Connect a company or personal Danske Bank, First Card, AirPlus, Visa or Mastercard card to the service and monitor card transactions in real time. Purchases are automatically matched with photographed receipts, making expense processing fast and smooth.
Sustainability reporting (included in the Professional subscription)
Automatically track carbon emissions related to company expenses. RAN Expense generates ESG reports broken down by employee, expense category and organisational unit.
Would you like to see how RAN Expense could work for your company?
Book a free demo and we will review your company’s current expense process and show you how RAN Expense can make everyday work easier for employees, managers and finance teams. You will also receive a recommendation for the most suitable solution and implementation approach for your organisation.